neoEPOCH Privacy Policy

This privacy notice provides you with details of how we collect and process your personal data through your use of our site www.neoepoch.com.

By providing us with your data, you warrant to us that you are over 13 years of age.

neoEPOCH  is the data controller for the purpose of the Data Protection Act 1998 (Act) and the General Data Protection Regulation (GDPR) and we are responsible for your personal data (referred to as “we”, “us” or “our” in this privacy notice).

If you are asked to provide information when using this website, it will only be used in the ways described in this privacy policy. This policy is updated from time to time. The latest version is published on this page. 

If you have any questions about this policy please email christopher.gale@imperial.ac.uk or write to Dr C Gale, Neonatal Medicine, Imperial College London, Chelsea and Westminster Hospital Campus, 369 Fulham Road, London, SW10 9NH.

We take the protection of personal data very seriously and will always process this in accordance with the data protection principles and the rights of individuals under the Act and the GDPR.

We use the data you provide to us and the data we collect about you from other sources for the following purposes:

·       To provide you with the services, information and products you request.

·       To provide you with information about research and other ways you can support us.

·       To monitor and improve the performance of our website.

·       To provide interactive services to you on our website.

·       To analyse and improve the services, products and information we offer.

·       To keep a record of your interactions with us.

·       To better understand parents, patients and health professional involved with neonatal medicine and their needs, wishes and interests.

·       To tailor relevant information about us to you when you leave our site and go to other websites.

·       To deliver information we believe will be relevant and interesting to other people with similar interests and characteristics to you. 

You may give us information about you or your organisation by filling in forms on our site or by corresponding with us by phone, e-mail or otherwise.  This information may include your name, address, e-mail address and phone number, and financial and credit card information.  We also work closely with third parties (including, for example, business partners, sub-contractors in technical, administrative and payment services) and may receive information about you from them.

We use your information to provide you with information about us and our services, to provide those services to you and to take payment from you for those services if applicable.  We shall keep your information secure however we cannot guarantee the security of your data transmitted to our site.

We may share your information with selected third parties including business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you.  We may also need to disclose or share your personal data in order to comply with any legal obligation or to enforce or apply the terms of any contract we enter into with you. This includes companies approved by you, such as social media sites (if you choose to link your accounts to us).

By submitting information to us, you consent that we may process any personal data contained in it (including sensitive personal data) for the purposes specified and for any other obvious purposes. 

INTERNATIONAL TRANSFERS

Countries outside of the European Economic Area (EEA) do not always offer the same levels of protection to your personal data, so European law has prohibited transfers of personal data outside of the EEA unless the transfer meets certain criteria.

Many of our third parties service providers are based outside the European Economic Area (EEA) so their processing of your personal data will involve a transfer of data outside the EEA.

Whenever we transfer your personal data out of the EEA, we do our best to ensure a similar degree of security of data by ensuring at least one of the following safeguards is in place:

We will only transfer your personal data to countries that the European Commission have approved as providing an adequate level of protection for personal data by;

or

Where we use certain service providers, we may use specific contracts or codes of conduct or certification mechanisms approved by the European Commission which give personal data the same protection it has in Europe;

or

If we use US-based providers that are part of EU-US Privacy Shield, we may transfer data to them, as they have equivalent safeguards in place.

If none of the above safeguards is available, we may request your explicit consent to the specific transfer. You will have the right to withdraw this consent at any time.

THIRD-PARTY LINKS

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

MARKETING COMMUNICATIONS

When you fill in a form or provide your details on our website we use this information only for the purposes of our research. We do not, and never will send marketing communications. We will only contact you about our research and related projects. If you wish to opt out of these communications, please contact christopher.gale@imperial.ac.uk

We will never lease, distribute or sell your personal information to third parties. We take the appropriate steps to maintain the security of your data on our website. Any personal information we hold about your is store and processed in accordance with the Data Protection Act 1998 and the General Data Protection Regulation (GDPR).

UPDATES TO THIS POLICY

This policy has been updated to be fully compliant with new GDPR regulations. The policy was updated in May 2018. If you have any questions regarding your personal data or need instructions on how to access or delete your stored data, please contact us: christopher.gale@imperial.ac.uk